Data Entry Software
- Data collection for all NCDR® registries is secure and confidential
- Participants may choose to enter data through:
- An NCDR certified software vendor. Meeting the standards set forth by the NCDR for data collection, these vendors facilitate the submission of data to the NCDR on a quarterly basis. Certified NCDR software vendors offer a wide spectrum of functionality and features. In some cases, computer interfaces can be built within existing hospital systems. We encourage you to talk with these vendors to determine which software best meets your facility’s needs.
- A registry's complimentary web-based data collection tool, which allows hospitals to collect the most essential
data for internal reporting, provides a data export feature for the creation of custom queries and allows interoperability among shared data fields.
Staff resources will be required to collect, enter and submit data. Hospitals approach this in a variety of ways. Commonly, a data manager is identified to facilitate collection and submission. Often, information technology skills, as well as clinical expertise are desired for data managers.
Hardware requirements differ among certified software vendors. Please contact specific vendors for information. For participants using the NCDR’s complimentary web-based data collection tool, Microsoft Internet Explorer Version 8 or higher is recommended.
Data Quality Report
Once data are collected, they are submitted directly and securely to the NCDR through certified software or a web-based data collection tool. When the NCDR receives the data, they undergo rigorous electronic quality checks. A confidential Data Quality Report (DQR) is available by logging in to this website shortly after submission. As long as the data are submitted before the quarterly deadline, the DQR informs the participant whether or not their data pass completeness criteria to be included in the Quality Outcomes Report and national averages. In the event data do not pass inclusion criteria, participants may clean their data and resubmit as often as needed until inclusion criteria are met. Data must be submitted by the quarterly deadline in order to be included in the Quality Outcomes Report.
National On-site Audit Program
An additional feature of the NCDR’s commitment to quality data is our National On-site Audit Program. Annually, participants are randomly selected for an on-site audit. Following the audit, each site receives a detailed report of their audit findings to assist with data collection improvements.
Training and Education Opportunities
Data manager training is available from a variety of sources including webinars, the NCDR Annual Conference, and regional meetings scheduled and held on a local level. Educational events are intended to facilitate accurate, reliable data collection. Details about educational opportunities are provided to participants through the password protected website. For more information, visit our Training and Education page.